Property Administrator

Company: Spectrum
Location: Charlotte, NC
Job Type: Full Time
Date Available: 11/3/2022

SUMMARY: Responsible for all administrative tasks and operations for Spectrum’s 300 South Tryon office tower. Provide support to Property Manager and Assistant Property Manager.

RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:
• Assist with the data entry of accounts payable and receivables by adhering to self-imposed and company schedules and guidelines.
• Deliver great customer service, tenant and prospective client interaction.
• Manage various schedules/calendars (i.e., loading dock, building lighting, etc.).
• Regularly create and post about building highlights and events on social media.
• Coordinate successful and professional tenant events and community service projects.
• Manage and coordinate amenity service providers (i.e., retail tenants, fitness center, etc.).
• Handle requests, complaints, and suggestions in a positive way that establishes and maintains favorable landlord/customer relations.
• Monitor work orders for maintenance to ensure problems and requests are resolved in a timely manner. Follow up with tenants concerning satisfaction with completed work.
• Collect and maintain current certificates of insurance for vendors and contractors.
• Oversee the operations of the management office, including but not limited to office supplies, snacks, drinks, phones, equipment, etc.

OTHER:
• Attention to detail and ability to produce quality, error-free work.
• Maintain and promote a positive work environment and attitude through personal and professional goals in training, education, teamwork, and communication.
• Provide a high quality of service to the team when handling requests.
• Complete special projects as requested under supervision of Property Manager.
• Attend regular staff meetings, be prepared and fully engaged.
• Professionally respond to emails and requests in a timely manner.
• Manage daily workload with efficiency and utilization of time.
• Complete other duties and tasks as assigned.
• Promote and foster a positive work environment.

Qualifications


• Undergraduate Degree and minimum of 2-3 years customer service work experience.
• Excellent verbal and written communication.
• Proficient in Microsoft Word, Excel, and Outlook skills and the ability to adapt quickly to new software.
• Strong organizational skills including the ability to prioritize work and attention to detail is critical.
• Ability to establish strong interpersonal relations with team members, tenants, clients, and vendors.
• Adaptable to change within the organization and the needs of the tenants and clients.
• Capacity to work with little direction maintaining confidentiality and professionalism.

How To Apply

Qualified candidates, please contact Christi Ossi at cossi@spectrumcos.com.