Occupancy Assistant

Company: Lincoln Harris
Location: Charlotte
Job Type: Full Time
Date Available: 3/12/2020

Assist in coordinating occupancy and space planning of assigned buildings

The Occupancy Assistant supports the client’s space planning team and the intercompany billing activities of the Property Management and Leasing Team. This individual maintains a high level of professionalism, working with individuals and groups, to ensure that space is being utilized in an optimal way.

  • Assists with planning and the utilization of interior space
  • Ensures accurate reporting of information
  • Conducts regular field verifications of the Occupancy Planning data, confirming business units/departments, employees, and contractors are assigned to a space
  • Tracks moves and identifies potential move conflicts
  • Performs physical validation of rooms, confirming room type
  • Provides occupancy information to appropriate parties
  • Updates Archibus and maintains actual occupancy of a department after a move is complete
  • Responds to inquiries about existing space use
  • Verifies space utilization and ensures cost centers are updated for proper billing
  • Recalculates CAM to reflect occupancy changes
  • Provides on demand verifications to support client initiatives
  • Assists in reviewing and compiling monthly and quarterly reports for client
  • Collects, verifies, and analyzes detailed facilities information for use in space planning projects
  • Promotes and fosters positive relationships with tenants, owners, and staff
  • Conducts data analysis and ad hoc reporting to support the search for better, more efficient ways to manage and utilize space.
  • Handles other duties as assigned



  • Four year degree and 3+ years of related experience; or the equivalent combination of education and related experience
  • Familiarity with commercial real estate documents and the work order process
  • Ability to read and interpret commercial lease documents
  • Prior experience in occupancy/space planning as well as interior office renovations preferred
  • Proficiency in Word, Excel, Power Point, Adobe Acrobat/PDF, and Outlook E-mailing programs
  • Must be adaptable and flexible to changing environment
  • Strong interpersonal skills; ability to maintain professionalism in a sensitive environment
  • Excellent verbal/written communications skills
  • Strong organizational skills; detail oriented
  • Ability to successfully manage multiple and changing priorities/deadlines; strong follow-up skills
  • Self-starter with the ability to work independently as well as collaboratively and produce results with minimum supervision
  • Proven record of providing excellent internal and external customer service

How To Apply

Apply Here